Role: Executive Assistant
Contract Length: 6 months
Location: Hybrid/London, Manchester or Bristol - 3 days in the office required
IR35: Inside
Pay Rate to Intermediary: £200 per day
Security Clearance: BPSS
Spinwell is recruiting for an Executive Assistant for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT
- Support the Deputy Director (and wider Leadership Team) to ensure their diary runs smoothly and their email inbox is in order so they use their time most effectively and with maximum impact
- Arrange meetings, phone calls and events with internal and external stakeholders
- Manage core office functions and processes, including the coordination of a daily information pack and weekly forward look note
- Support the day-to-day running of the Directorate
- Manage incoming requests in a timely and professional manner
- Provide Secretariat support where appropriate, largely to internal meetings within your directorate
- Ensure the office adheres to proprietary guidelines by managing transparency returns and by tracking and archiving expenses
- Develop strong relationships with all stakeholders, including officials within the department, in other government departments and external stakeholders
- Work with the Senior Executive Assistant and Director’s Head of Office to identify opportunities to continuously improve the workings of the Directorate, drawing on feedback from the Senior Leadership Team and other colleagues
- Support the Director’s Head of Office to understand, articulate and progress priorities within your directorate
- Keep an action log of briefings, submissions and decisions to be made within your directorate, and work with the wider Central Office Team to ensure high quality tracking of information across the organisation
- Support domestic or overseas visits, including travel arrangements (as appropriate)
- Support the teams with Ad-Hoc duties
SKILLS/EXPERIENCE OF THE EXECUTIVE ASSISTANT
- Demonstrable administration and support skills, with strong attention to detail when it comes to managing a senior principal’s diary and inbox
- Proactive people with strong interpersonal skills who enjoy working in a delivery focused, agile environment
- Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences
- Experience of working with a wide range of stakeholders in a challenging and fast-paced environment
- Demonstrable experience ability to deliver across multiple priorities at pace
- Demonstrable experience of handling sensitive information, displaying tact and diplomacy and maintaining confidentiality
- Ability to use Google’s G Suite office apps and an Apple MacBook is desirable
If you are an Executive Assistant, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us